An admission register is a document that records the details of students who are admitted to the school, including their personal information, previous educational records, and other relevant information. In CBSE schools in India, maintaining an admission register is mandatory as per the CBSE Affiliation Bye-Laws. This article provides a comprehensive guide on why and how to maintain an admission register in CBSE schools in India.
Why Maintain an Admission Register in CBSE Schools?
Maintaining an admission register is important for several reasons, including:
- Compliance with the CBSE Affiliation Bye-Laws: As mentioned earlier, maintaining an admission register is mandatory for CBSE schools in India as per the CBSE Affiliation Bye-Laws. Failing to maintain an admission register can lead to penalties or loss of affiliation.
- Record-Keeping: An admission register is a vital record-keeping document that contains important information about each student, such as their name, date of birth, address, parent/guardian details, and previous educational records. It is essential for schools to maintain accurate and up-to-date records of their students for administrative and academic purposes.
- Verification of Student Information: An admission register serves as a reference document for verifying the personal and educational information of each student. It is also useful for conducting background checks or verifying the eligibility of students for scholarships or other programs.
Process of Maintaining an Admission Register
Maintaining an admission register involves the following steps:
- Create a Physical or Digital Register: CBSE schools can maintain an admission register in a physical or digital format, depending on their preference. In a physical format, schools can use a bound or loose-leaf register with columns and headings for various information. In a digital format, schools can use an electronic spreadsheet or database software to create and maintain the register.
- Record Student Information: The admission register should contain the following details of each student:
- Name of the student
- Date of birth
- Category (General/SC/ST/OBC/EWS)
- Parent/guardian name
- Parent/guardian occupation
- Parent/guardian phone number
- Previous school attended
- Previous class and division
- Date of admission
- Admission number
- Class and division to which admitted
- Remarks, if any
- Verify Information: The school authorities should verify the information provided by the parents/guardians and cross-check it with the previous educational records of the student. Any discrepancies or errors should be rectified immediately.
- Update the Register Regularly: The admission register should be updated regularly with the details of new admissions, transfers, or withdrawals. Any changes in the personal or educational information of the student should also be recorded.
Reference and Citation
CBSE Affiliation Bye-Laws: https://cbse.nic.in/newsite/affiliation_bye_laws.aspx
Maintaining an admission register is a crucial administrative task that CBSE schools in India must perform. It serves as a record-keeping document, a reference for verification, and a compliance requirement as per the CBSE Affiliation Bye-Laws. By following the steps mentioned in this article, CBSE schools can maintain an accurate and up-to-date admission register for their students.